Quickbooks Online and Quickbooks Desktop Bookkeeping

If you own a small business, chances are you’ve probably heard about, or even participated in, the debate concerning QuickBooks Online (QB Online) vs. QuickBooks Desktop (QB Desktop) accounting software. Both versions of this popular accounting package offer their respective benefits and challenges. Choosing the right one for your business depends on understanding how each works, the gaps you’ll need to fill, and how well each option meshes with your specific workflows.

Which Version of QuickBooks is Best for Your Business?

Choosing the right version of QuickBooks depends heavily on the purpose and goals of your business, as well as your existing software environment, corporate culture, and any business process management initiatives you may be undertaking.

QuickBooks Desktop is best if you’re:

• A company in one of the industries explicitly supported by QuickBooks Premier (General Business, Contracting, Manufacturing/Wholesale, Professional Services, Retail, and Nonprofit)
• Any business with a strong need for advanced inventory tracking.
• Require support for either the average cost or first-in, first-out (FIFO) methods of inventory management. (QuickBooks Online is limited to FIFO.)
• Require support for batch invoicing.
• Have industry-specific sales, inventory, and reporting needs.
• Are comfortable with additional hardware, software, and support costs that may accompany a localized or remote-hosted installation of the software, managed by your IT staff.
• Have a specific need to control installation and access at the local level for security, compliance, or procedural reasons.

QuickBooks Online is best if you’re:

• A service-based business without the need for advanced inventory tracking.
• Prioritize real-time access from a range of devices.
• Want real-time backups of your data without the need for local manual versions.
• Connect your bookkeeper or accountant with their own QuickBooks user account for remote access, review, and updates.
• Want automatic, real-time software updates so every user always has the latest version of the software. 
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